The Institute of Certified Bookkeepers (ICB) offers nationally accredited and internationally recognised qualifications in business, finance, and office administration. Whether you’re looking to upskill in 12 weeks with a professional certificate or complete a comprehensive qualification programme, ICB provides flexible learning pathways for working adults and school leavers alike.

Short Courses and Professional Certificates

ICB Professional Certificates are designed to build practical skills in under 12 weeks. These short learning programmes allow you to gain industry-recognised qualifications quickly while fitting around your work commitments. Each certificate covers a specific topic and can stand alone or form part of a full qualification pathway.

• Business & Office Administration 1 (BOA1)
• Bookkeeping to Trial Balance (BKTB)
• Business Literacy (BUSL)
• Marketing Management & Public Relations (MMPR)
• Business Law and Administrative Practice (BLAP)
• Cost and Management Accounting (CMGT)
• Business & Office Administration 2 (BOA2)
• Human Resources Management and Labour Relations (HRLR)
• Economics (ECON)
• Business & Office Administration 3 (BOA3)
• Financial Statements (FNST)
• Management (MGMT)
• Computerised Bookkeeping (CPBK)
• Payroll & SARS Returns (PMSR)

You can study any ICB certificate as a standalone qualification and receive credit towards a full NQF qualification when you decide to progress further. These certificates are accredited by the International Qualifications for Business (IQB) and recognised globally.

Full NQF Qualification Programmes

For those seeking comprehensive qualifications, ICB offers three progressive levels aligned with the National Qualifications Framework (NQF). Each level builds on the previous one, equipping you with deeper knowledge and broader responsibilities.

Foundation Level – Certificate in Office Administration

Key Subjects:

• Business and Office Administration 1
• Bookkeeping to Trial Balance
• Business Literacy
• Marketing Management and Public Relations
• Business Law and Administrative Practice
• Cost and Management Accounting

Intermediate Level – Higher Certificate in Office Administration

Key Subjects (in addition to Foundation):

• Business and Office Administration 2
• Human Resources Management and Labour Relations
• Economics

Advanced Level – Diploma in Office Administration

Key Subjects (final level):

• Business and Office Administration 3
• Financial Statements
• Management

About the ICB Office Administration Programme

The Office Administration programme is ideal for those seeking a well-rounded foundation in business operations and office management. As you progress through the three levels, you’ll develop the knowledge and skills needed to manage administrative functions, support management, and contribute effectively to any organisation.

Each qualification level builds logically on the previous one, allowing you to demonstrate continuous professional development. You have the flexibility to study at your own pace, whether you’re working full-time or managing other commitments.

Entry Requirements

• Grade 12 completion: You can enrol in any ICB programme.
• Below Grade 12: Start with an NQF Level 3 Bookkeeping course and progress to higher levels.
• Prior learning: The ICB recognises your work experience, previous training, and age as entry factors.
• Language requirement: Study materials are in English. Courses start at a fundamental level to ensure accessibility for learners from diverse educational backgrounds.
• Working adults: Most ICB distance learning students are employed individuals who may not have completed formal schooling but have valuable work experience.

How to Study with ICB

ICB offers flexible learning options to suit your lifestyle. You can study through an accredited training centre or pursue self-study at your own pace.

Self-Study (Distance Learning)

Self-study is the most flexible and affordable option for working professionals. Register as an ICB student, purchase ICB-approved learning materials, and study whenever and wherever suits you. You’ll have access to a student helpline and support structures to guide you through your learning journey.

• Study at your own pace, any time, anywhere.
• Access to online Digital Portfolios through MACCI (the assessment platform).
• Support from ICB’s helpline and resources.
• Final exams held at approved ICB examination centres throughout Southern Africa.
• Flexible exam scheduling five times per year.

Training Centre Study

Study with an accredited ICB training centre for structured guidance and classroom support. Many centres offer flexible options including evening classes, weekend sessions, and online learning to accommodate working adults.

• Instructor-led learning in a structured environment.
• Access to study materials provided by the training centre.
• Peer collaboration and networking opportunities.
• Regular feedback and progress monitoring.
• Monthly exam opportunities at most training centres.
• Monthly in-house assessments alongside final examinations.

The Assessment Process

ICB’s assessment system uses Digital Portfolios accessed through MACCI, an integrated online platform. This modern approach ensures consistency, accessibility, and efficiency for all students.

Steps in the Assessment Process

1. Register with ICB

Create a student account on the ICB Student Portal to obtain your unique student number. Annual registration is required when you book an exam.

2. Book Your Exam

Choose your exam dates and locations through the Student Portal. Your Digital Portfolio is created automatically once your exam booking and payment are processed.

3. Complete Assessments

Complete 3 Assignments and 2 Tests through your Digital Portfolio on MACCI. All students—whether studying independently or at a training centre—use MACCI.

4. Submit for Marking

Distance learning students submit their completed portfolios for marking by the ICB. Training centre students typically have their work marked by the centre and moderated by the ICB.

5. Receive Results

Results are released approximately 7 weeks after your exam. You’ll receive results via email and can view them on the Student Portal.

Exam Dates and Registration

Exam Dates (2026):

• February
• May
• July
• September
• November

Exams are held at ICB-approved examination centres throughout Southern Africa. Classroom-based students typically write monthly exams, while distance learning students choose from the five scheduled exam windows annually. For online exams, you can write from home or any approved centre.

Registration and Fees:

Pay your ICB registration and exam fees as early as possible. Your Digital Portfolio is created immediately after payment is processed, allowing maximum time for preparation. Annual registration fees apply each year you’re actively studying an ICB course.

Your Certificates and Recognition

Upon successful completion, you’ll receive:

• Short Learning Programme Certificate for each subject completed
• ICB/IQB Qualification Certificate upon completing a full level
• FASSET NQF Qualification Certificate (for full NQF qualifications)

ICB qualifications are registered on the National Qualifications Framework (NQF) by the South African Qualifications Authority (SAQA) and are accredited by FASSET (Sector Education and Training Authority). They are recognised globally, and several international professional bodies grant advanced standing or exemptions to ICB graduates, including ACCA and CIMA.

Professional Membership and Career Progression

Upon completing a full ICB qualification, you can apply for membership with the Institute of Certified Bookkeepers and Accountants (ICBA). As an ICB graduate, you may be eligible for professional classifications including Office Administrator, Junior Bookkeeper, and Senior Bookkeeper—depending on your qualifications and work experience.

International Recognition

ICB qualifications are recognised by major international professional bodies. For example, holders of the National Diploma in Financial Accounting may apply to ACCA and receive exemptions from papers F1 to F6. Similarly, those pursuing Management Accountancy credentials may apply to CIMA for advanced standing, depending on your specific ICB qualifications.

Career Path: Office Administrator

The Office Administration qualification equips you for multiple career pathways. Office administrators work across all sectors—government, corporate, non-profit, and small business—and perform a variety of essential functions.

Key Responsibilities Include:

• Coordinate office operations and ensure compliance with organisational policies and procedures
• Supervise administrative staff and allocate duties to maximise efficiency
• Manage executive schedules, travel arrangements, and appointments
• Handle correspondence, emails, phone calls, and package management
• Support budgeting and bookkeeping processes
• Create and maintain records and databases for employees, finances, and other business data
• Monitor office supply inventory and place orders when necessary
• Prepare reports, presentations, and proposals
• Provide administrative support to all departments as required

Career Progression Opportunities:

• With an ICB Office Administration qualification, you can advance into roles such as Office Manager, Executive Administrator, Administrative Manager, or Operations Coordinator.

About the Institute of Certified Bookkeepers

The ICB has been a trusted authority in business and finance qualifications since 1931. In 2015, the original organisation split into two entities: the Institute of Certified Bookkeepers and Accountants (ICBA), which manages professional membership, and the modern ICB, which oversees academic qualifications and assessments.

The ICB is accredited by FASSET (the Sector Education and Training Authority for Finance, Accounting, and Management Consulting) and operates under the oversight of the QCTO (Quality Council for Trades and Occupations). This ensures that all qualifications meet rigorous standards of quality and relevance to industry.

Getting Started with ICB

1. Visit the ICB website at www.icb.org.za to explore qualifications and view the full prospectus.
2. Decide whether you prefer self-study or training centre-based learning.
3. Find an accredited training centre near you, or register as a self-study student.
4. Register on the ICB Student Portal to obtain your student number.
5. Purchase your learning materials and begin your studies.
6. Book your exam dates through the Student Portal and receive your Digital Portfolio.
7. Complete your assessments and prepare for your exam.
8. Sit your final exam and receive your results within 7 weeks.

For more information, visit www.icb.org.za or contact the ICB directly through their website.

Last Updated: 19 March 2026